JOB SUMMARY:

Provides specialized skills in research and calculation of prior state service and determination of eligibility for longevity and hazardous duty pay.  Researches personnel, payroll files and computer systems to determine and report accurate verifications.

 MAJOR DUTIES / CRITICAL TASKS: 

• Responds to and prepares correspondence and spreadsheets utilizing personal computer and available software programs such as MS Word and Excel, as requested by and for UTMB employees, state and local government agencies and private businesses (i.e., State Attorney Generals Office, Local Housing Authority, Teachers Retirement System of Texas, various banking and loan Institutions for mortgage loans).
• Maintains integrity of and provides data entry for information in work group and external databases and file tracking systems. (HRMS, Access, Comptroller’s HRIS system, the state WCI system and local files maintenance and tracking systems).
• Researches and calculates employee length of service, longevity and hazardous duty pay.
• Serves as liaison between customers and WCR Employee Records to provide assistance and/or technical advice, direction, and information.
• Communicates and educates customers on rules and regulations relating to the WCR Employee Records processes.
• Files documents in, performs maintenance and ensures accuracy of UTMB Institutional employee files to maintain compliance with federal and state laws and regulations.
• Monitors, coordinates, and reports the disposition of inactive institutional and departmental employee files to Records Management offsite records storage location.
• Interacts with customers by phone, computer e-ail, FAX and face-to-face to provide accurate employment and wage verifications requested by UTMB employees, State and local government agencies and private businesses.
• Researches and gathers information and documentation for requests for same by subpoena and Texas Open Records Act.
• Provides employee locator service.
• Maintains employee information confidentiality.
• Utilizes standard office equipment (personal computer, Fax and copy machines, microfiche and microfilm readers, telephone and calculator) to accomplish tasks.
• Adheres to internal controls established by and for department.
• Performs other related duties as required.

 REQUIRED EDUCATION / EXPERIENCE:

 High School or equivalent and two years related experience.

 EQUIPMENT:

 Standard office equipment.

 WORKING ENVIRONMENT:

 Standard office environment and records storage area(s).  Confidential information is handled on a regular basis, requiring signature of a Confidentiality Agreement as a condition of employment.

 OTHER:

 Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY