JOB SUMMARY:  To provide professional and administrative coordination of human resource and financial management activities. 

MAJOR DUTIES / CRITICAL TASKS: 

Administrative

·        Responsible for Human Resources procedures related to employee appointment and maintenance transactions.  This includes but is not limited to the following:

§         Review and process Employment Authorization Forms.

§         Review and process the following transactions, including but not limited to:  new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.

§         Open and maintain complete/accurate files.

§         Update/maintain faculty database, if applicable.

§         Review and process Memorandums of Appointment, if applicable.

§         Ensure compliance with UT System Regents Rules.

·        Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.

·        Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.

·        Prepares reports as requested for institutional and/or external reporting purposes.

·        In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information.  Complete annual surveys and run reports as needed.

·        Identifies operational problems and implements changes to provide solutions. 

Budget

·        Coordinate information to support the institutional/departmental budget and planning process. 

·        Maintains departmental reconciliation and analysis of commitments made through the entity. 

·        Adheres to internal controls established for department. 

·        Performs related duties as required.
 

REQUIRED EDUCATION / EXPERIENCE: 

Bachelor’s Degree or equivalent and two years of related experience. 

EQUIPMENT: 

Standard office equipment  

WORKING ENVIRONMENT: 

Standard office environment   

OTHER: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

 ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

 THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY