JOB SUMMARY:

To serve as a liaison for the Surgery Chairman, department faculty, staff and outside individuals, while maintaining a high standard of professionalism and confidentiality, and ensuring that the departmental office daily operations are run in an efficient and effective manner. 

MAJOR DUTIES / CRITICAL TASKS: 

• Manages and maintains complicated calendar, schedules appointments, screens mail and telephone calls; initiates response to mail and phone calls; composes correspondence as requested by Chairman for his signature.
• Ensures smooth day-to-day operations of department office; serves as counsel and information source for other employees; responsible for highly confidential activities.
• Delegates itineraries for numerous visiting professors and faculty recruits; arranges special events associated with these events.
• Coordinates and completes travel and meeting arrangements for Chairman; works closely with American College of Surgeons for Chairman’s role as Chairman of the Board of Governors of the College.
• Coordinates activities of Chairman for his role of UTMB Committees and as an officer for Southern Surgical Association Singleton Surgical Society.
• Identifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance.
• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent in related field and fours years related experience. 

EQUIPMENT:

Standard office equipment  

WORKING ENVIRONMENT: 

Standard office environment   

OTHER: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY